At WebOrigo, smooth processes and systems are the keys to our success. We’re in need of an Office Manager for our Budapest office with excellent organizational skills and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, but you will also nurture the pleasant work environment our people love.
WebOrigo is doing unique software development for its customers. Our company is an international organization, having companies in 4 different countries and having employees from more than 10 countries.
Objectives of an Office Manager:
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
- Ensure peak organizational operations and provide preventative measures by identifying issues
- Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
- Coordinate internal and external resources, and cultivate relationships with vendors
- Oversee office interactions, responding to requests and questions
Responsibilities:
- Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
- Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining a filing system, mailing and shipping packages, and updating the contact database and employee list
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
- Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
Requirements and Skills:
- 2+ years of office management experience
- Strong time-management and people skills, flexibility, and multitasking ability
- Advanced computer skills and experience with online platforms
- Proficiency in Microsoft Office, with an aptitude to learn new software and systems
Preferred Qualifications
- Bachelor’s degree or equivalent
- Previous success in office management
- Engaging personality and optimistic outlook
- Experience developing internal systems
- Ability to handle confidential information